One of the best places I ever worked did a great job to explain the limits of email, and the limits of support that would be provided for certain email functions. If people wanted a large PST Social Media - Kiana B.
Posting on behalf of a customer. They would like to know if there's an application that can compact. They would like to avoid using Outlook for this so that they may continue to work in Outlook. Any suggestions would be appreciated. Thank you in advance. Social Media Specialist, Kiana. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Report abuse. Details required :.
Cancel Submit. Previous Next. I don't really understand the question. Why would they not be able to use Outlook if they let Outlook do the compacting?
All it does is remove wasted space. When messages are deleted, the space they took up is not reclaimed until you compact. The messages that are still in the folders do not get compacted. If there is some sort of issue going on with losing messages, I suggest you ask the experts in the dedicated forum for Outlook. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. Jarrod Johnson. Note that the first time you close Outlook after making this change, it may take a long time for Outlook to close.
Outlook improvements in the February cumulative update After installing Office SP2, Outlook takes a long time to close and Outlook. She also created video training CDs and online training classes for Microsoft Outlook. It doesn't actually remove the free space. You either have to manually compact the file or let Outlook do it automatically when a pre-defined threshold is met.
What the key does is trigger the compact process. Thanks for your reply. In our case the. I was hoping to find a way to have Outlook automatically compact on close because the built in background compaction does not seem to be working on any of the workstations I have checked so far. I am guessing it is because our workstations are almost never idle long enough for the background process to start.
Yeah, it is because they aren't idle. If they use active screensavers, have them switch to one that is static. When they take a break, leave outlook open and lock the computer, don't sign off and on all day long. Also tested this with Outlook connected to Exchange online accounts on two workstations so far and it did not work on either.
Outlook takes longer to close but the. Ran manual compact on both workstations and the difference in size of the. I wish there was a way to automatically compact. They usually recommend deleting and rebuilding the ost instead of trying to repair it - that would work for compact too.
It's not bad if the ost is fairly small as it will sync fast. But it can cause network issues if the ost is large. Outlook seems to take more time closing I see the icon in the status bar for far longer time, but no file size change.
A manual compress works. Thank you! And, thank you Ms. Poremsky for your MS Office articles. The "Do it for Me" reg files - and are swapped around i. Schedule Management. To complete this operation, you may have to copy the contents of the old Outlook folders to the new Outlook folders.
For information about how to complete the change of your mail delivery location, see Microsoft Outlook Help. Some shortcuts on the Outlook Bar may no longer work. Do you want Outlook to re-create your shortcuts? All shortcuts that you have created will be removed. Select Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new. Select the View or change existing email accounts check box, and then select Next.
Under Types of storage , select Personal Folders file. Browse through the folders to the new location for your. Under the Deliver new email to the following location list, select the Personal Folders file that was just added, and then select Finish. To complete this operation, you may need to copy the contents of the old Outlook folders to the new Outlook folders. Some of the shortcuts on the Outlook Bar may no longer work.
Do you want Outlook to recreate your shortcuts? All shortcuts you have created will be removed. If these methods did not help you, you might want to ask someone you know for help. Or, if you use Outlook with Exchange Server, you might want to contact the Exchange Server administrator for help. You can also use the Microsoft Customer Support Services website to find other solutions. Some services that the Microsoft Customer Support Services website provides include the following:.
Search technical support information and self-help tools for Microsoft products. If you continue to have questions after you use these Microsoft websites or if you cannot find a solution on the Microsoft Support Services Web site, contact Microsoft Support. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. How to manage. Please rate your experience Yes No. Any additional feedback? See the "References" section for links to other articles and suggestions for solutions.
For versions of Outlook newer than Outlook , see Find and transfer Outlook data files from one computer to another. Moving a. Note If you see the Pick a category screen, click User Accounts , and then continue to step 3. Note If you have more than one Personal Folders Service in your profile, you must back up each set of. If there are no entries called Personal Folders and you have not yet stored any information such as messages, contacts, or appointments in Outlook, you probably have not yet enabled the Personal Folders Service.
Move to the "References" section for information about how to create a. If you have no Personal Folders Services in your profile and you can store information such as messages, contacts, or appointments in Outlook, your information is probably being stored in a mailbox on an Exchange Server.
Try using the instructions in the How to back up. Note Because the. Note If the Location field contains the word Online or a path to a file that has the file name extension. If the Location field contains a path to a file that has the file name extension. To back up the data, see the How to make a backup copy of a. Note If the Name field contains the word "Mailbox" followed by an email name, Outlook stores data in folders on the Exchange Server.
If the field contains the words "Personal Folder" or the name of a set of personal folders or. To back up the data, go to the "How to make a backup copy of a. Note This option might be unavailable on some networks. Note If the field contains the words Personal Folder or the name of a set of personal folders or.
Note Folder design properties include permissions, filters, description, forms, and views. Note Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.
Note Connecting to. Note If you see the Pick a category screen, select User Accounts. Note If you use Microsoft Word as your email editor, signatures are stored in the Normal.
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